You may be one of the many people who think that event planning is a disaster and a nightmare. But The thing is, with the appropriate amount of scheduling, this doesn’t have to be the case. Event planning does not have to be frustrating. Event planning does not have to be something that you avoid. But you do have to approach it from a very intentional perspective, and there are several essential and effective pieces of advice that you can follow.
First, split your potential types of events up into a few different categories and then decide appropriate processes from there. There are classic outdoor events, where you have to plan for the weather. There are indoor events where you have to plan for making sure people are entertained even with limited surroundings. And then there are surprise events where you have to figure out how to keep all of your plans under wraps until the appropriate time has arrived.
Outdoor Events
Lots of times, when people think about event planning, they think about outdoor event planning. These are the times when you want to get people together to have picnics out at the park, or perhaps if you want to figure out the best way to plan certain aspects of a wedding. The biggest thing about outdoor events is that you have to keep the weather as a consideration. Make sure that everything you have planned can work in the rain, sun, wind, snow, or intense heat. Outdoor events can be massively fun occurrences, but anything where you don’t have a shelter means that you have to have extra backup plans onhand.
Indoor Events
The next thing to consider is indoor events. Some indoor activities might be something like planning a fundraiser where people have to be in a building. You can probably think of dozens or hundreds of events like this that you have been to. If you want to get the most out of the experience, think of all the good and bad things that happened at all of the events that you have gone to, and figure out how to reverse engineer the right things and work to prevent the wrong things.
Surprise Events
Have you ever been to a surprise party? They generally fit into two categories of Remembrance. Either they were amazing occasions and everyone had a fantastic time. Or, some aspects of the planning did not work. In those cases, either someone was not surprised as they should have been, or the surprise was not something that they wanted. Preferably, you think about the purpose of a surprise party in the first place, and then you do your planning based on your observation and analysis of the specific context.
Even people who don’t necessarily like to be surprised will often enjoy small surprise parties, so keep that in mind as something that you want to be remembered for if you are the coordinator.
